Water Monitoring & Legionella
Protect people. Prevent risk. Prove compliance.
Legionella control shouldn’t depend on logbooks and memory. Safely digitises water safety monitoring and automates compliance workflows so every check is completed, evidenced, and defensible.
The Problem
Water systems become high-risk when temperatures drift, outlets stagnate, and flushing regimes aren’t executed consistently. Paper records create gaps, exactly where regulators expect certainty.
What Safely Does
Safely replaces manual water logbooks with continuous monitoring, scheduled flushing workflows, escalation, and instant audit evidence across every outlet, tank, and calorifier.
Safer Water. Defensible Records.
Download the brochure to see how Safely digitises Legionella control, connects continuous pipe monitoring with digital logbooks, and helps your team stay audit-ready without the manual task load
How It Works
Step 1
Sensor Monitoring
Capture temperature readings automatically.
Step 2
Connect Workflows
Automated Task scheduling by outlet and risk profile.
Step 3
Instant Alerting
Alerts escalate if issues aren’t resolved.
Step 4
Digital Audit Trail
Evidence is stored and exportable instantly.
Integrated Components
Digital Document Management
Control documents. Eliminate version chaos. Make evidence instantly accessible.
Who It’s For
Strengthen water compliance. Reduce risk.
Book a demo to see how Safely supports the monitoring of water safety.
Water Monitoring & Legionella FAQs
Legionella control in buildings is fundamentally about preventing the conditions where bacteria can grow, and maintaining records to prove you controlled the risk . The core rule of temperature control for domestic water systems is to "keep hot water hot and cold water cold" . Specifically, hot water cylinders should store water at 60°C or higher, and cold water should run below 20°C within 2 minutes . Because Legionella bacteria thrive in lukewarm water (between 20–45°C), strict temperature monitoring and accurate logbooks are essential to demonstrate compliance to inspectors.
Traditional manual monitoring is highly labor-intensive and prone to errors. The biggest challenges include:
- Labour time: The standard "two-minute water run" for cold outlets requires staff to walk to the outlet, run the water for up to two minutes, measure the temperature, and record it.
- Access friction: Staff frequently face delays due to occupied guest rooms, clinical areas, or locked plant rooms.
- Paper logbook failures: Manual records often suffer from missing signatures, back-filled readings (the "clipboard then spreadsheet" problem), and a lack of documented corrective actions.
On average, manual checks take a budget of 5 minutes per outlet . For a medium-sized site checking 40 points a month, this takes roughly 48 hours a year . For a larger estate checking 120 points, the time commitment spikes to over 130 hours annually (costing upwards of £1,600+), not including the compounded costs of retesting, tracking down maintenance, or the hidden time sinks of weekly flushing for low-use outlets .
Safely digitises and automates the entire process to reduce manual workload and remove paper logbooks.
It achieves this through a hybrid monitoring strategy:
- Continuous IoT Pipe Sensors: Fixed sensors are clamped onto hot and cold water pipes to provide 24/7 continuous readings, detecting temperature drift early before it results in a compliance failure.
- Bluetooth Probing & Digital Forms: For mandated sentinel outlet checks, staff use Bluetooth water temperature probes that automatically sync user-linked, time-stamped readings directly into mobile forms—eliminating transcription errors.
If water temperatures drift out of the safe limits, Safely automatically triggers compliance alerts . The platform enforces exception handling by instantly creating a corrective follow-up task in the Jobs & Tasks Calendar . This ensures the issue is escalated to the right person (like an engineer), the fix is verified with a retest, and the entire loop is closed and recorded for audit purposes.
When an auditor requests proof of compliance, digging through paper binders can take hours . Safely provides a unified, instant evidence trail . The platform allows users to generate comprehensive audit packs with one click, combining 12 months of continuous sensor records, digital spot checks, documented corrective actions, and stored policies (like your written scheme) all from a real-time dashboard.