Incident Reporting
Incident Management, Made Smarter.
Safely Systems lets teams manage incidents digitally.
When incidents occur, staff can log details, upload media, and submit reports instantly. Each submission follows your custom approval workflow for smooth, structured review.
Managers access a live dashboard with full conversation history and timelines. When needed, investigations can be launched — complete with action plans, task assignments, and root cause tracking.
Log Incidents in Real-Time
- Report incidents instantly via mobile, tablet, or desktop
- Capture detailed notes, photos, videos, and evidence on the spot
- Categorise incidents by type (e.g. safety, hygiene, equipment, care-related)
- Ensure nothing slips through the cracks with required fields and prompts
Customisable Templates
- Build templates specific to your operation and incident types
- Configure by site, region, or team to match local procedures
- Standardise reporting across all your locations
- Add risk categories, severity levels, contributing factors, and more
Automated Workflows
- Route reports through your custom review and approval process
- Notify relevant managers instantly for faster response
- Trigger corrective actions and investigations as needed
- Assign follow-up tasks and deadlines — fully trackable
Full Visibility & Audit Trail
- View a live dashboard of all open and closed incidents
- Track incident trends across sites to identify recurring issues
- Access a full timeline of all actions, communications, and resolutions
- Reopen or escalate cases as necessary — with everything logged
Evidence-Based Reporting
- Export incident logs for internal or external reviews
- Demonstrate compliance and duty of care with robust records
- Filter by date, site, type, or status to focus on key data
- Create performance or incident trend reports in seconds
Accountability & Control
- Assign roles, responsibilities, and approvals for each incident type
- Secure digital records ensure traceability and version control
- Encourage a transparent, safety-first culture across your organisation
- Comply with regulatory reporting requirements without paperwork
Benefits at a Glance
- Real-time, mobile-friendly incident logging
- Fully customisable to fit your operations
- Central dashboard to track, review, and resolve issues
- Reduces manual admin, phone calls, and follow-up confusion
- Strengthens safety culture and reduces liability risks
- Ready for audits, inspections, and internal reviews
Choose Your Plan
Start with a 7-day trial
All prices exclude VAT
Software Only
£
29.99
/month
7-day trial
- Complete access to our full software platform
- Secure, cloud-based solution with automatic data backup
- 24/7 customer support portal access
- Dashboard reporting
- Unlimited user accounts
- Unlimited user accounts
- One device license included
- Customisable checklist templates
- Customisable checklist templates
- Unlimited checklist creation
- Optional add-ons including AI, IoT, platform configuration and training available
Software with IoT
Custom Pricing
Enterprise solution
- Includes everything in the Software Only plan, plus
- 24/7 priority support
- IoT device integration and configuration
- Hardware supply and setup
- Dedicated account manager
- Advanced IoT data analytics and reporting
- Platform configuration support
- Ongoing hardware maintenance and remote diagnostics
- Optional AI enhancement, training and optimistation support
Book a Demo