Preventative Maintenance
Prevent Downtime. Extend Lifespan. Stay Compliant
Safely Systems empowers operators to stay ahead of equipment failures and costly breakdowns.
Our platform helps you digitise and automate maintenance schedules across all your critical assets — from refrigeration to kitchen equipment — ensuring compliance, safety, and performance at all times.
Centralised Maintenance Scheduling
- Digitally schedule recurring maintenance tasks for all critical equipment
- Create planned service intervals based on manufacturer guidance or internal policies
- Assign tasks by role, site, or asset — with automated reminders and alerts
- Avoid missed services with real-time visibility of upcoming and overdue tasks
Digital Asset Register
- Log and track all operational assets — from refrigeration to HVAC, ovens to emergency systems
- Store key information: serial numbers, warranty dates, service history, user manuals
- Instantly access equipment data from any device during inspections or faults
- Enable cross-site asset tracking for multi-location operations
Issue Detection & Fault Reporting
- Log faults in real-time using mobile devices — with image uploads and notes
- Automatically notify relevant team members or external contractors
- Trigger follow-up tasks or investigations directly from the platform
- Monitor patterns in recurring faults to identify equipment nearing end-of-life
Action Plans & Compliance History
- Build digital audit trails of all maintenance work completed
- Automatically link maintenance logs to safety audits and inspection records
- Demonstrate ongoing compliance with health & safety, fire safety, gas safety, and insurance requirements
- Export logs and certificates instantly for regulators, inspectors, or insurers
Benefits at a Glance
- Reduce unexpected equipment failures and costly emergency repairs
- Extend asset lifespan through consistent servicing
- Improve team accountability with clear task ownership and digital trails
- Reduce downtime, minimise disruption to care and kitchen operations
- Stay compliant and audit-ready, without paperwork
- Fully integrated with Safely’s compliance, incident, and inventory modules
Choose Your Plan
Start with a 7-day trial
All prices exclude VAT
Software Only
£
29.99
/month
7-day trial
- Complete access to our full software platform
- Secure, cloud-based solution with automatic data backup
- 24/7 customer support portal access
- Dashboard reporting
- Unlimited user accounts
- Unlimited user accounts
- One device license included
- Customisable checklist templates
- Customisable checklist templates
- Unlimited checklist creation
- Optional add-ons including AI, IoT, platform configuration and training available
Software with IoT
Custom Pricing
Enterprise solution
- Includes everything in the Software Only plan, plus
- 24/7 priority support
- IoT device integration and configuration
- Hardware supply and setup
- Dedicated account manager
- Advanced IoT data analytics and reporting
- Platform configuration support
- Ongoing hardware maintenance and remote diagnostics
- Optional AI enhancement, training and optimistation support
Book a Demo